Prior to leaving this institution, the student must complete the following steps. This will ensure that records are complete and the Dissertation or Thesis will be bound as required by this institution and in accordance with the student's wishes.

Ph.D. students must complete A through F
M.S. students must complete A through D only. (Exception- Nursing complete E also)

a) Binding instructions. These are conveyed in person to the Graduate Dean's office. At this time a memo is issued to pay for the binding of the Thesis or for the binding and Microfilming of the Dissertation. Payment is made at the Cashier's window (3rd floor of the Medical School), and a receipt is returned to the Graduate Dean's office. If the department pays for the binding of any copies, an account number will be needed.

Working with the Print Shop

Even though your master copy will be prepared on 100% cotton rag bond paper, the Print Shop advises that you provide it a copy of your dissertation or thesis which is done on regular xerox paper.

Preparation for Binding

The Print Shop makes a minimum of 15 copies of the original dissertation or thesis. After printing the required copies, the copies must be presented to the Bindery located on the second floor of the Briscoe library. It is the responsibility of the student to take all copies for binding to the Bindery.

You must prepare at least three (3) copies of your dissertation or thesis for binding for University use. You may also have any number of additional copies for your own use or distribution. The Radiological Sciences Graduate office requires two (2) copies, one for office and one for Radiology library use.

Required Copies
1) one library archival copy- contains original artwork and photographs; 100% cotton bond paper
2) one library circulation copy- a high quality xerographic copy of the above
3) one copy for the Graduate School archival copy- contains original artwork and photographs; 100% cotton bond paper

Prior to the copies being taken to the Bindery, each copy should be placed in its own labeled envelope. The envelope should show the following information (Examples of appropriate labels)

Tom Jones: Dissertation : Library Archival copy
or
Tom Jones: Dissertation: Library Circulate copy
or
Janice Stong: Thesis/Dissertation: Graduate Dean's copy

The students may appoint a representative to attend to the details of payment and pickup of the bound copies. The binding process can take several months depending on the volume of other institutional journals which take priority over departmental request.

b) Copyright Disclaimer form

c) List of Colleges/Universities attended

d) Clearance form e) Microfilm Agreement form
-not required for Masters students (except Nursing)
-this form is required of all PhD graduates
-this form is required of all Nursing Graduates (PhD & MSN)

f) Survey of Earned Doctorates