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Division Funded Travel
National Meeting
The Division of Radiological
Sciences commits to funding each graduate student to attend a
single national meeting during their degree program. Funding is
reserved for students selected to give an oral presentation. The
funding is limited to a maximum of $500. If students attend additional
meetings, funding must be arranged through other sources between
the student and their research advisor except as noted below.
Local Meetings
A student whose paper
has been accepted for presentation at a local AAPM meeting, is
eligible for reimbursement of trip expenses of up $100 of Division
funds and $100 matched by the local AAPM Chapter. Documentation
of acceptance of the paper and a request for reimbursement must
be submitted to the Graduate Program office (see below).
Approval by the
Committee on Graduate Studies (COGS) is required prior to any
trip. Once the COGS has approved your travel request follow the
following procedures below.
Reimbursement of
Expenses
The following procedures
must be followed to ensure reimbursement of expenses:
 At
least 30 days prior to your trip, come by the Graduate Program
Office to do the following:
Supply a copy
of the meeting announcement as well as a copy of the letter
inviting you to give an oral presentation.
Provide an estimate
of travel expenses and sign a Request for Travel Authorization
Form.
Travel advances
are granted on a case by case and only in the event of extenuating
circumstances. If your advance is approved, a check will be
issued one week prior to your departure.
As
soon as possible after your trip, come by the Graduate Program
Office to do the following:
Deliver your receipts
(an original hotel bill and plane ticket are required)
and sign a travel voucher for reimbursement.
If you received
a travel advance, the amount of the advance will be deducted
from your reimbursement. If the amount of your advance was
more than your travel expenses, you will need to return the
difference to the cashier.
The Accounting
Department estimates 10 working days for reimbursement checks
to be issued.
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